Article #52
Are you a small or a large business owner who wants to save some money? Printing your checks will help you save some money that you could have used to hire a printing service provider. Some years back, printing was only carried out by banks or big companies, but you can now print them at your home or office. Below is a guide on what you need to know before you can print a laser check at home
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What PC do you need?
Having a strong and reliable computer will save you a lot of headache when it comes to printing. Below are some of the standard characteristics that your printing computer should have:
CPU. It could be from Intel or AMD. If Intel, then anything will do, starting with a Core i5. Anything below may not work very quickly on modern operating systems.
RAM. The bigger it is, the easier it is for a computer to work with many tasks. If you need to print checks, 8 gigabytes will be enough.
HDD. There are two options: regular HDD (a lot of space, but slow) or SSD (less space, but a thousand times faster). If possible, it is better to choose a computer with an SSD. The minimum size is 128 gigabytes, which is enough for the operating system.
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What software do you need?
Are you not unhappy when you have to wait for your bank to deliver your checks? Thanks to receipt printing software. Now you can be able to efficiently print the receipts. This will be good news for those with more than one account because they understand how inconvenient it is to track and manage checkbooks across different banks. Below are some of the software that you will require for printing:
Quickbooks
It is a reliable printing system that lets you become more creative. If you don’t like your bank’s design, you can develop a personalized check with a design that suits your taste. Quickbooks has over 300 designs that you can edit and use.
Quickbooks has taken a step forward in protecting its users by introducing secure DNA tests. This feature allows you to engrave security templates on your receipts hence making them look unique. This feature will also allow you to be notified of suspicious activity on your current account. Quickbooks has INKcrypt technology, that allows bio-ink markers to be applied to checks as a fraud prevention tool.
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Checksoft
This software not only allows you in creating your checks but is also a great tool for managing your finances. Checksoft enables you to create checking and savings accounts easily and then track all of your transactions. You will also be able to upload your bank details.
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What printer do you need?
Many stores print checks on office printers. This decision is so widespread that no one doubts its correctness. Indeed, it isn’t easy to find a store that does not have a laser printer. Neither a commodity expert nor an accountant can work without it. Laser printers are designed to print on office paper. Price tags printed on it wrinkle easily when placed on a shelf.
Other things that you need, eg. Magnetic Ink (MICR)
MICR technology prints a unique code with a specially designed font that is easily recognized by bank and cash scanners. Such a set of recognizable characters conveys all the necessary information to the recipient. Printing is done with magnetic ink. As such, you will be required to have Magnetic ink and printing papers.
What Check stocks do you need (Pre-Printed / Blank), and how to pick the most secure paper?
Most of the check stock papers are compatible with check printing software and printers. They are used to print checks and have some additional security features. Some of the security features used in printing papers include watermarks, security warnings, and microprinting.
How you can protect yourself from Check Fraud and Fake check Scums
There are a few things that you should do to avoid fraud. Some of these things include: ensuring that you keep your canceled checks, bank statements, and bank checks in a secure place such as a locked safe. By doing this, fraudsters are less likely to target you. Notify your financial institution if the checks you ordered from the bank fail to show up for a specific period. It is also important to immediately report any missing check to your bank and destroy the checks you are not using. Using ACH positive pay to protect yourself from fraud is also a great option for ensuring security. In addition, you can use INKcrypt technology, which allows bio-ink markers to be applied to a check as a fraud prevention tool.
Difference between Manual, Bank, or Certified checks
A manual check is a check that is given to an employee who is not captured by the payroll system. This type should be posted so that the W2 information of the Employee is correct. A bank check is also called a cashier check, and it is drawn on the bank’s funds instead of your fund with a guarantee that there is money. On the other hand, a certified check is where the bank issuing it guarantees that the holder of the bank account has enough money when a recipient wants to use it.
Benefits of ACH & Direct Deposit vs. Laser Checks
One of the common questions that people ask is why ACH & Direct Deposit are better than a Laser. Below are some benefits of using ACH & Direct Deposit over Laser Check:
ACH & Direct Deposit are more reliable because they are submitted electronically.
ACH & Direct Deposit are more accurate than laser because laser checks are read by human beings while ACH and direct deposit are read by a machine.
ACH & Direct Deposit are more convenient because they are automated.
Benefits of Positive Pay and Positive Pay ACH and how it applies to what you print
Apart from positive pay applying to ACH transfers, banks also utilize it to prevent and deter fraud. Many banks have incorporated positive pay services that help them make sure that the checks that are issued match the ones used for payment. ACH positive pay safeguards against liability and loss. As a result, some banks offer positive pay services for free.
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